Job Description

Position Overview

We are seeking a detail-oriented Commercial Real Estate Coordinator to support our commercial real estate team in managing complex transactions from initial listing through closing. The ideal candidate will have hands-on experience in real estate coordination and a strong understanding of commercial property transactions. This role is critical to ensuring smooth deal flow and exceptional client service.

Key Responsibilities

Transaction Coordination & Management

• Coordinate all aspects of commercial real estate transactions including sales, leases, and investment properties
• Manage contract preparation, review, and execution for purchase agreements, lease agreements, and related documents
• Track and monitor critical deadlines including due diligence periods, financing contingencies, and closing dates
• Ensure compliance with all federal, state, and local regulations affecting commercial real estate transactions
• Coordinate with attorneys, lenders, inspectors, appraisers, and other third-party professionals
• Prepare and maintain transaction timelines and checklists to ensure nothing falls through the cracks

Client Communication & Scheduling

• Serve as primary point of contact for clients, prospects, and professional partners throughout transaction process
• Schedule and coordinate property showings, inspections, appraisals, and closing meetings
• Maintain regular communication with all parties to provide transaction updates and address concerns
• Prepare client presentations and marketing materials as needed
• Handle incoming calls and emails with professionalism and urgency

Document Management & Administration

• Prepare, review, and file all transaction-related documents including contracts, disclosures, financial statements, and closing documents
• Maintain organized digital and physical filing systems for all client and property records
• Ensure accuracy and completeness of all documentation prior to submission
• Assist in preparation of offering memorandums, property flyers, and marketing packages
• Coordinate document execution and collection of signatures from all parties

Database & Technology Management

• Maintain and update CRM systems with current client information, property details, and transaction status
• Input and manage commercial property listings in MLS and other commercial real estate databases
• Generate reports and analysis using real estate software and databases
• Ensure data accuracy across all platforms and systems
• Assist with technology troubleshooting and system updates

Market Research & Support

• Conduct market research and compile comparable sales and lease data
• Assist in property valuations and financial analysis
• Maintain knowledge of local market conditions, zoning regulations, and development trends
• Support due diligence efforts including document review and information gathering

Required Qualifications

Experience Requirements

• Minimum 2-3 years of real estate coordination experience required
• Proven experience with transaction coordination from contract to closing
• Experience managing multiple concurrent transactions and deadlines
• Background in commercial real estate preferred, but strong residential experience will be considered
• Demonstrated experience with document preparation and review
• Experience coordinating with multiple parties including agents, attorneys, lenders, and clients

Technical Skills

• Proficiency with CRM systems (Salesforce, HubSpot, or similar preferred)
• Experience with MLS systems and commercial real estate databases (LoopNet, CoStar preferred)
• Advanced Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook)
• Experience with document management systems and electronic signature platforms
• Familiarity with real estate transaction management software (Dotloop, DocuSign, etc.)

Core Competencies

• Strong written and verbal communication skills
• Exceptional attention to detail and accuracy
• Excellent organizational and time management abilities
• Ability to prioritize multiple tasks and meet tight deadlines
• Professional demeanor when interacting with high-level clients and partners
• Problem-solving skills and ability to work independently
• Strong customer service orientation

Preferred Qualifications

• Real Estate License (or willingness to obtain within 6 months)
• Bachelor's degree in Business, Real Estate, or related field
• Experience with commercial lease negotiations and analysis
• Knowledge of zoning laws, environmental regulations, and commercial development processes
• Bilingual capabilities (Spanish preferred)
• Previous experience in a fast-paced, deadline-driven environment

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